HIV Clinical Trials
Instructions for Authors
Aims and Scope
HIV Clinical Trials (HCT) is published bimonthly (6X/year). HCT is an international, peer-reviewed, independent journal devoted to the dissemination in academia, clinical practice, and industry of reports of original clinical trials related to all aspects of HIV infection and AIDS. HCT publishs the results of therapeutic (all phases), diagnostic, or preventive clinical trials, reports of clinical research, meta-analyses, methodological papers, review articles, quality of life and pharmacoeconomic evaluations, controversies, invited editorial comments, book and software reviews, news, letters to the editor, abstracts of conferences, and pilot studies. HCT will also consider negative results from appropriate, sufficiently powered studies as well as manuscripts that are primarily methodological on the theory and practice of clinical trials.
Scientific commentary, typically not exceeding 1,500 words, about published articles may be submitted as a Letter to the Editor.
Brief Reports, typically not exceeding 2,500 words, of important or time-sensitive research results will be quickly reviewed and published. These manuscripts publish in an average of 8 weeks. Select the "Brief Report" article type when submitting your manuscript to our online manuscript system. A determination of a manuscript's suitability as a Brief Report will be made by the HCT Editors.
Occasional special issues or supplements to HCT will be produced to publish the proceedings of meetings or to explore an important topic in depth.
All manuscripts are reviewed by one of the Editors and at least two outside reviewers for clinical relevance, originality, scientific quality, and statistical accuracy.
HCT is indexed in Index Medicus and MEDLINE; EMBASE, the Excerpta Medica database; Elsevier BIOBASE; Science Index® Expanded®, ISI Alerting Services®, and Current Contents®/Clinical Medicine®.
Manuscript Submission
Authors are encouraged to submit original manuscripts that are prepared in accordance with the purpose and objectives stated above.
HCT endorses the Declaration of Helsinki and assumes that authors of papers submitted to HCT will have followed all ethical and legal standards for pursuing original experiments on human beings as determined by their institutions.
HCT uses the Editorial Manager online manuscript submission system. Click here to submit your manuscript online. A brief registration is required in order to use the Editorial Manager system.
Author's Manuscript Checklist for Journals
Authors should pay particular attention to the items below before submitting their manuscripts.
Manuscript Preparation
1. Manuscripts should be created on IBM-compatible (PC) equipment using Windows 98 or higher operating system. Our preferred software is Microsoft Word (6.0 or higher).
2. Manuscripts should be double spaced (including quotations, lists, references, footnotes, figure captions, and all parts of tables).
3. Manuscripts should be ordered as follows: title page, abstracts, text, references, appendixes, tables, and any illustrations.
4. Research articles should consist of the following sections: abstract, at least three key words, introduction, methods, results, discussion, conclusion, acknowledgments, and references.
Manuscript Contents
Each manuscript must include the following:
1. Title page including (1) title of the article, (2) author names and affiliations (including titles, departments, and name and location of institutions of primary employment), (3) any acknowledgments, credits, or disclaimers, (4) a shortened title (maximum 45 characters) for use as a running head, and (5) contact information, including email address, for the corresponding author.
2. Abstract of no more than 200 words with at least 3 key words that describe the contents of the article like those that appear in the National Library of Medicine's Medical Subject Headings (MeSH). Please include Purpose, Method, Results, and Conclusion sections.
3. Acknowledgment section at the end of the text that includes all funding sources, corporate, academic, and institutional associations. Also all financial, institutional, or consultant sponsorship that is related to the submission and any association that might pose a conflict of interest in connection with the submission should be noted.
3. Clear indication of the placement of all tables and figures in text.
4. Signed copyright transfer form.
6. Written permission for any borrowed text, tables, or figures.
References
1. References must be cited in text and styled in the reference list according to the American Medical Association Manual of Style, 9th Ed., copyright 1998, American Medical Association. They should be numbered consecutively in the order they are cited; reference numbers can be used more than once throughout an article. Some sample references in AMA style are provided (attached).
2. References should not be created using Microsoft Word's automatic footnote/endnote feature.
3. References should be included on a separate page at the end of the article and should be double spaced.
Sample References—AMA Style
Journal Articles
Doe J. Allied medical education. JAMA. 1975;23:170–184.
Doe J. Drug use during high school. Am J Public Health. 1976;64(5):12–22.
Books
Saxe GB Cultural and Cognitive Development: Studies in Mathematical Understanding. Hillsdale, NJ: Erlbaum; 1991.
Mercer JR. Psychological assessment and the rights of children. In: Hobbs N, ed. Issues in the Classification of Children. Vol. 1. San Francisco: Jossey-Bass; 1975:239–252.
Smith F. Understanding Reading. 2nd ed. New York: Holt, Rinehart, & Winston; 1978.
American Psychological Association. Ethical Standards of Psychologists. Washington, DC: APA; 1972.
Miscellaneous
Lanktree C, Briere J Early Data on the Trauma, Symptom Checklist for Children (TSC-C). Paper presented at the Meeting of the American Professional Society on the Abuse of Children; January 1991; San Diego, CA.
Schery TK. Correlates of Language Development in Language Disordered Children. Unpublished doctoral dissertation, Claremont University; 1980.
Masek M. The effects of teacher applied social reinforcement (doctoral dissertation, Utah State University). Dissertation Abstracts Int. 1970;30A:5345–5346.
Tables
1. Tables should be on a separate page at the end of the manuscript.
2. Number tables consecutively and supply a brief title for each.
3. Include explanatory footnotes for all nonstandard abbreviations.
4. Cite each table in the text in consecutive order.
5. If you use data from another published or unpublished source, obtain permission and acknowledge fully.
Illustrations
1. High-resolution figures can be submitted to the Editorial Manager system (http://hct.edmgr.com) as either a TIFF or EPS file with at least 300 dpi. These are the preferred formats and density. The system can accept other formats, including GIF, JPEG, Postscript, PICT, PDF, Excel and PowerPoint. Images must be black and white.
2. We do not accept art that is in color, is embedded in the text, was downloaded from the Internet, or has been photocopied.
3. Cite each figure in the text in consecutive order. If a figure has been previously published, in part or in total, acknowledge the original source and submit written permission from the copyright holder to reproduce or adapt the material.
4. Supply a caption for each figure, typed double spaced on a separate sheet from the artwork. Captions should include the figure title, explanatory statements, notes, or keys; and source and permission lines.
Permissions
Permission to reprint. As the author, you are responsible for obtaining signed letters from the copyright holders granting permission to reprint material you are borrowing form other sources (including your own previously published material if it was not published by Thomas Land Publishers). Permission is needed when you use any copyrighted table, figure, or illustration, and direct quotes of 200 words or more from a periodical article.
Whenever possible, use Thomas Land’s Reprint Permission Request form. If you do not use the Thomas Land form, include in your request letter the tentative title of your article and the title and date of the journal in which your article is to be published. Leave space at the bottom of the letter for the permission notice and the copyright holder’s signature.
All original, signed permission request letters must accompany the manuscript when you submit it to the journal. Type the permission notice (exactly as the copyright holder wishes it to appear) on your manuscript page, either close to or directly after the borrowed material.
Permission to adapt. If you want to redraw, reword, modify, or adapt material being reprinted, you must obtain permission to do so from the copyright holder.
Fee payment. Copyright holders sometimes require that a fee be paid before granting permission. It is the author’s responsibility to pay this fee.
Drug names. The generic (nonproprietary) name of a drug should be used throughout a manuscript. Use the complete name of a drug, including the salt or ester (eg, tetracycline hydrochloride) at first mention and elsewhere in contexts involving dosage. When no generic name exists for a drug, give the chemical name or formula or description of the names of the active ingredients.
Manuscript Submission Checklist & Forms (back to top of page)
A complete manuscript submission will include:
1. Cover letter. Submit as a file to Editorial Manager system.
2. Manuscript, abstract, references, tables, and figure legends (IBM-compatible, Word 6.0 or higher preferred). Submit as files to Editorial Manager system.
3. Copyright transfer form (with signatures of all authors).* This can be submitted to the Editorial Manager system or sent offline via mail or fax.
4. Reprint permission request form or model’s release if needed.* This can be submitted to the Editorial Manager system or sent offline via mail or fax.
* Reading these files requires a current Acrobat Reader.
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